Archive for the ‘Information’ Category

Why Do So Many “Professional” Business People Spell So Poorly?

October 8th, 2009 by Susan Davis | No Comments
Filed in Entrepreneur, Home Business, Information, Small Business | 115 views

When I was in school, at least, the teachers hammered good spelling down your throat. No graded paper was complete without the dreaded red pen marks of poor spelling. You quickly learned that your teachers would not tolerate misspellings, especially of words like “your/you’re”, “it’s/its”, and “they’re/their/there”.

I personally hate the last one the most. Frankly, of the three, it is the easiest to correct, because all you have to be aware of is the context of the sentence. “They’re” is “They are”, “their” is possessing something like “their chair”, and “there” is a location or destination, as in “I’m going there.”

How many frustrating times have I read incorrect use of word spelling on a website or in a professional marketer’s own email or newsletter? “You have to visit there site” or “They’re site is interesting” or even “Go their now.”

Argh! Hey, people! Spell-checkers won’t catch those. There is a reason that writing instructors, mentors, proofreaders, and editors all scream at you to proofread your copy, no matter how short it is. Don’t trust the doggone spell-checker. It isn’t perfect. Better yet, if it is crucial – like an ebook, a website sales page, or an email designed to sell, have *someone else* read it, too.

There’s nothing that screams “I couldn’t be bothered to check my work so you see me at my best” more than poor spelling. If you struggle with spelling issues, or even if you just hurry too much and don’t catch things, please step back and take the time. It will enhance your reputation and decrease the interruption level of your marketing that happens when a spelling mistake jars people out of the spell your copy is spinning around them.

How about you? Do you struggle with spelling? Do you or someone you know hurry when you dash off your emails and get caught with your pants down at times? What word spellings give you problems?

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New Features in Intuit QuickBooks 2010

September 30th, 2009 by Susan Davis | No Comments
Filed in Entrepreneur, Finance, Home Business, Information, Money, Online Marketing, Productivity, QuickBooks, Small Business | 149 views

With its new features, Intuit QuickBooks Accounting Solutions are hands-down the smartest, easiest way to help your business succeed. With the new features built into the various financial software versions, you and your accountant will be able to work more productively, and save yourself time and money.

QuickBooks is the #1 Small Business Financial Software on the market today. Nearly 70% of users say QuickBooks helps their business to be more profitable, based on a 2008 survey of QuickBooks Pro & Premier customers who expressed an opinion. Over 3.5 million small businesses use QuickBooks every day to take care of their financial accounting needs.

New Features in QuickBooks 2010

One of my personal favorite features is the improved “Company Snapshot”. This is a combined dashboard of real-time information about your company where you can see a variety of information at a glance. Online Banking and bank reconciliations have been beefed up in QuickBooks 2009 and QuickBooks 2010, and Intuit has added additional multi-currency support so that it supports global currencies.

I am really excited about the new Document Management System – it is really helpful for finally synchronizing your non-QuickBooks files with the data in QuickBooks. You can finally have other types of important, relevant documents at your fingertips rather than hunting all around your computer or paper files for the data!

Save Money on your Accountant Bill

Intuit has added some excellent features that will save your accountant time in making changes and corrections to your company records. You can now add or edit multiple transaction entries from within a spreadsheet view. And the Intuit Statement Writer will cut down on the time for doing financial statements. The Client Data Review gives your accountant improved capabilities at fixing problems in your QuickBooks file more quickly (and at a lower cost to you).

Increased Productivity with QuickBooks 2010

Frankly, you can manage your business better with QuickBooks. It helps you stay on top of your business instead of having to guess at where you are financially, ultimately helping you make your business more profitable.

If you have, or are planning to hire, a staff member to do your bookkeeping, QuickBooks 2010 is the perfect choice. Since it is so widely used, finding a trained employee, bookkeeper, or accountant is much easier than with other financial software.

With the option of easy-to-use integrated payroll solutions and merchant services to take credit cards for your business, you get a comprehensive solution that is still easy to learn and use.

If you need some additional help with setup or some extra training on specific features, a QuickBooks Certified ProAdvisor like myself is available to help. If you’re looking for a full-featured accounting program that is easy to use, QuickBooks is my recommendation to you. If you’re not sure which version would be best for you, feel free to email me or give me a call for a short, free consultation.

Intuit offers many different versions of QuickBooks to meet your specific needs. You can get them on a CD, or you can “go Green” and buy a digital download and have your new software on the spot without waiting for the mail to arrive. The file is pretty large, but with broadband, you can set it to go and do something else while it downloads in the background.

You can also compare versions of QuickBooks 2010 here.

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Note for Users of QuickBooks 2007 or earlier

Every year in May, Intuit changes its support policy for older versions of QuickBooks. This helps them to keep support costs reasonable and allows them to continue to offer various versions of QuickBooks at its great prices. This May, QuickBooks 2007 will move off into the sunset. This doesn’t mean that your version of QuickBooks will stop working. What it means is that you will no longer get updates, bug fixes, payroll support, or technical support.

Frankly, it’s a good idea to upgrade every three years or so, since earlier versions of QuickBooks will often not work well on newer operating systems or computers with newer browsers on them. QuickBooks is a complex program, and with the changes in the computer world happening so fast, you should keep QuickBooks up-to-date if you can fit it into your budget.

Are you ready for the new QuickBooks 2010? If you have any questions, call or send me a message through the contact form, or comment here. You can also access my QuickBooks ProAdvisor profile for more information about my QuickBooks 2010 ProAdvisor bookkeeping business.

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Video Content – Help or Hinder?

September 23rd, 2009 by Susan Davis | No Comments
Filed in Information, Online Marketing, Productivity | 142 views

For good or bad, video has come to stay on the web. More and more users have access to high-speed internet service, and with that use, more content providers are focusing on video.

But does this video content help or hinder you in your use of the internet?

Many people are ho-hum about this topic. Video is video, they’d say. Nice to have sometimes, but not a requirement for life. Some people just choose to read, or skim, for their content.

However, others are incredibly fanatic about it. Where do you fall on the spectrum?

Video has really become prominent on marketing sites on the internet. No corporate site is complete without its friendly blurb about the company, and no sales site is “complete” without some kind of “video enhancement.”

Positive Aspects of Video Content

The site marketers claim that video is more user-friendly, and that people like to watch rather than read. They feel that video reaches out to an audience that doesn’t want to read anymore. They believe it is easier to display information. They think people hate to read, or don’t have time. Or they spout off the old platitude that it’s easier to show rather than tell. And of course, you can download it and take it with you to watch on your portable device, after all.

With the advent of video-sharing and the popularity of YouTube, more and more online visitors are enjoying video. It can be funny, or enlightening, or interesting, in a different way than the written word. Some people spend hours a day surfing the net on video sites, looking for the next neat thing.

However, not all is rosy in the video content world.

Negative Perspective on Video Content

Opponents cite the fact that written media is as easily accessible on portable devices as video. It is less bandwidth intensive, making for a site that loads more quickly and take less time to digest. Not everyone wants to sit through a 10-minute monologue about what some marketer’s bonus package includes or a health site’s quick tip when the information could be summarized in a reasonably-sized list of bullet points with descriptions – a matter of 30 seconds or less to skim. Also, as one reader mentioned, it’s hard to quietly and discreetly digest “non-work content” in the office listening to a video.

These opponents speculate about who is benefiting from the video. Is it the lazy content provider who takes 15 minutes to dash off a 10-minute video off the cuff, or the user who wants to listen with half an ear while doing something else? Video unfortunately can seduce a provider into the ease of talking off the cuff, instead of taking the time to organize and clearly write down the information. And viewers can pay less attention when listening than they do when reading, because their ears are trained from TV to be able to “kind of” do several things at once. But are those listeners really gaining all of the information conveyed?

Other opponents of extensive use of video like to skim. They want the facts without the fluff of video. It allows them to choose what they want to read (or ignore). Some will even say, “Who wants to sit through a whole 45-60 minute video just to learn information that could be presented with subheads and a long page or two of concisely written text?” A lot of people don’t like to try to force their way through a longer video to gain information surrounded by the fluff of the casual, and conversational, spoken word. A 60-minute video is an hour of your time. A transcript (or even better, a transcript and an MP3) gives you the choice of how you want to digest your information.

Others are concerned about the loss of the written word as the world’s horizons expand and yet shrink due to the accessibility of the internet. They are afraid that as people have “easier” alternatives to reading, they will lose their ability to read and comprehend complex information through a written medium. There have been countless blog posts, debates in forums, and discussions elsewhere discussing what mindless TV has done to books.

So, love it or hate it, video online has become an issue for the world, just as TV did a few decades ago, and continues to be. I personally think it has its place, but I am concerned that the ability to “throw up a quick video” will drive busy content providers to using video exclusively, and thus denying a chunk of their audience a different preferred medium.

What do you think? Do you like videos, or MP3s, or written content, or all three, and in what arenas? Or do you even care?

Post your comments below and let’s see how video stacks up on today’s web…

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